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title: Pylon Compliance - Sample AI Policy social: cards_layout_options: title: Pylon Technology | Pylon Compliance - Sample AI Policy

Generative AI Tools Policy by COMPANYNAME


COMPANYNAME, as a forward-thinking Managed Service Provider, is dedicated to leveraging the potential of generative AI tools while ensuring their responsible and secure use. This detailed policy sets forth the standards and procedures for the effective management of these advanced tools, striking a balance between enhancing operational efficiency and the imperative of risk management.


The primary objective of this policy is to establish a comprehensive framework for the use of generative AI tools within COMPANYNAME. These tools, crucial in boosting productivity and strategic decision-making, also carry inherent risks that require careful governance and ethical application.


This policy applies to all employees, contractors, and authorized individuals within COMPANYNAME who engage with generative AI tools.

Policy Details

1. Confidentiality & Intellectual Property

a. The use of generative AI tools must protect the confidentiality and proprietary interests of COMPANYNAME, its clients, and partners. Compliance authorization is essential for any exceptions. b. These tools must not be used to create or distribute content that infringes upon intellectual property rights, violates copyright laws, or compromises trade secrets.

2. Data Privacy

a. Interactions with generative AI tools must strictly comply with current data protection policies and privacy laws. b. The use of sensitive, confidential, or protected data in generative AI requires explicit approval from Compliance. c. The generation or input of personally identifiable information (PII) is strictly regulated, necessitating explicit authorization and a legitimate business justification.

3. Risk Mitigation

a. Team members intending to use generative AI must obtain prior approval, detailing specific use cases, and commit to using only approved tools, with mandatory reporting of initial usage to leadership. b. Users are responsible for identifying and reporting any potential risks associated with generative AI tools to their immediate supervisors or the cybersecurity team. c. A cautious and critical approach to generative AI outputs is advised, emphasizing the need for thorough validation and review in decision-making processes.

4. Acceptable Use

a. Outputs generated by generative AI tools must align with COMPANYNAME’s ethical standards, professionalism, and established communication guidelines. b. Internal documentation of the use of generative AI in any work product is mandatory. c. The generation or endorsement of discriminatory, offensive, or inappropriate content using these tools is strictly prohibited.

5. Security & System Integrity

a. Adherence to all security measures, protocols, and best practices to protect generative AI tools against unauthorized access or misuse is imperative. b. Immediate reporting of any suspected security incidents or vulnerabilities related to generative AI tools to the cybersecurity team is required.

6. Training and Awareness

a. COMPANYNAME will provide ongoing training and resources to ensure that all relevant personnel are adequately informed about the capabilities, limitations, and ethical considerations of generative AI tools. b. Regular awareness sessions will be conducted to keep the team updated on the evolving landscape of generative AI and its implications for our operations and security posture.

7. Continuous Monitoring and Evaluation

a. COMPANYNAME will implement continuous monitoring mechanisms to track the usage and effectiveness of generative AI tools. b. Regular audits will be conducted to ensure compliance with this policy and to identify areas for improvement in our generative AI strategy.


Noncompliance with this policy may result in disciplinary action, including termination of employment or legal consequences, in accordance with COMPANYNAME’s policies and applicable laws.

Review & Revision

This policy will be subject to periodic review and revision to ensure its continued relevance and effectiveness in the face of emerging risks and technological advancements. All amendments will be communicated to the relevant stakeholders.


By utilizing generative AI tools, users affirm their understanding of, and agreement to, this policy and its associated guidelines.


  • SEC Policy References: [Not directly cited in this policy]
  • NIST Guidelines: [Not directly cited in this policy]
  • CIS Controls: [Not directly cited in this policy]

This policy is formulated with a broad adherence to industry best practices in cybersecurity and data privacy, though it does not explicitly reference specific SEC, NIST, or CIS guidelines.